Organization Team

If you want to join us, please register to the Libre Graphics Meeting mailing list and let us know what you can do!

https://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting-org

Libre Graphics Meeting 2017

Notes from the organis/zation meeting in London: lgm-organisation2017-latest

Libre Graphics Meeting 2016

Some tasks were re-formulated and re-allocated: lgm-organisation2016-latest

Local Organization (London)
People: Larisa Blasic, Antonio Roberts, Phil Langley
Tasks:

  • communicating to/with teams (program, communication, funding)
  • Visa support (check: there is a manual for free software conferences … Floss-manuals?), making clear what expectations and timelines are around getting visas
  • Letters of invitation may be required; the local team should be able to provide the letters and (hopefully) get the language correct — e.g., clarify that the event is a “hobbyist conference” and thus does not necessitate a work visa.
  • physical logistics: location/venue, catering, coffee, tea, … dietary restrictions, Printing, signage
  • Local distribution of PR materials
  • technical details (mics, batteries, projection, technicians, power, power bars, extension cords, connectors, internet)
  • liasing with the venue, making clear of what expectations are at the venue
  • liasing with local communities, interested/interesting participants
  • Make website ok/visual profile of the edition
  • needs to have minimal budget to operate
  • Making sure Code of Conduct is enacted: Appoint contact people and provide them with a SIM card/phone, Make sure local human rights are known

Funding
People: Nate Willis, Louis Desjardins (reimbursements 2015)
Tasks: Make financial structure LGM sustainable, Arrange reimbursements, Find sponsors

Program/content
People: Pippin/Øyvind Kolås, ginger, Phil Langley, Femke, Ale
Tasks: Write and circulate open call, select submissions, organise programme (in dialogue with local organisers), take care of State of Libre Graphics slides, host presentations/follow up during the event itself

Video-archiving
People: ?
Tasks: taking care of team, equipment, webspace, recording conference, annotations, encoding etc.

Online infrastructure
People: Ale, Manuel Schmalstieg (WordPress)
Tasks: website, mailinglist?, registration (note: reflect on forms and procedures on time), meetbot install (see above), feeds from various social media platforms

Communication
People: Julien Deswaef, Liam Quin (minimal help), Loraine Furter (webdesign, banners etc.)
Tasks: Identify other libre graphics events and promote LGM, Timing is crucial: press releases etc, Social media, communication of the event, banners & posters, collect experiences about how to communicate the content of the conference, webdesign program (in collaboration with local team + program team) + program printout

Global organization
People (this list is from 2013 — do we need this, if so: update!): Ale Rimoldi, Camille Bissuel, Dave Crossland, Femke Snelting, Hong-Phuc, Jon Nordby, Louis Desjardins, Maria Leandro, Mario Behling, Øyvind Kolås, Timothée Giet
Tasks: ?

Libre Graphics Meeting 2015

Preparation notes: lgm2015-latest

Libre Graphics Meeting 2014

Global organization:

  • Ale Rimoldi
  • Camille Bissuel
  • Dave Crossland
  • Femke Snelting
  • Hong-Phuc
  • Jon Nordby
  • Louis Desjardins
  • Maria Leandro
  • Mario Behling
  • Øyvind Kolås
  • Timothée Giet

Content

Make sure we have the right presentations, workshops, people.

  • Ale Rimoldi
  • Aleksandre Prokoudine
  • Femke Snelting
  • Jon Nordby
  • Øyvind Kolås

Infrastructure

Make sure we have working website,internal communication tool, access to social media accounts.

  • Ale Rimoldi
  • Camille Bissuel

Marketing

Website content, Social media, Press release

  • Hong-Phuc
  • Maria Leandro
  • Mario Behling

Sponsorship

Secure money for the event.

  • Louis Desjardins
  • (Nathan)

Travelassistance

Make sure people who want to come, can come.

  • Mario Behling

LGM 2015

Keeping the organization of the LGM 2015 on schedule.

  • Louis Desjardins