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Libre Graphics Meeting 2017
Notes from the organis/zation meeting in London: lgm-organisation2017-latest
Libre Graphics Meeting 2016
Some tasks were re-formulated and re-allocated: lgm-organisation2016-latest
Local Organization (London)
People: Larisa Blasic, Antonio Roberts, Phil Langley
Tasks:
- communicating to/with teams (program, communication, funding)
- Visa support (check: there is a manual for free software conferences … Floss-manuals?), making clear what expectations and timelines are around getting visas
- Letters of invitation may be required; the local team should be able to provide the letters and (hopefully) get the language correct — e.g., clarify that the event is a “hobbyist conference” and thus does not necessitate a work visa.
- physical logistics: location/venue, catering, coffee, tea, … dietary restrictions, Printing, signage
- Local distribution of PR materials
- technical details (mics, batteries, projection, technicians, power, power bars, extension cords, connectors, internet)
- liasing with the venue, making clear of what expectations are at the venue
- liasing with local communities, interested/interesting participants
- Make website ok/visual profile of the edition
- needs to have minimal budget to operate
- Making sure Code of Conduct is enacted: Appoint contact people and provide them with a SIM card/phone, Make sure local human rights are known
Funding
People: Nate Willis, Louis Desjardins (reimbursements 2015)
Tasks: Make financial structure LGM sustainable, Arrange reimbursements, Find sponsors
Program/content
People: Pippin/Øyvind Kolås, ginger, Phil Langley, Femke, Ale
Tasks: Write and circulate open call, select submissions, organise programme (in dialogue with local organisers), take care of State of Libre Graphics slides, host presentations/follow up during the event itself
Video-archiving
People: ?
Tasks: taking care of team, equipment, webspace, recording conference, annotations, encoding etc.
Online infrastructure
People: Ale, Manuel Schmalstieg (WordPress)
Tasks: website, mailinglist?, registration (note: reflect on forms and procedures on time), meetbot install (see above), feeds from various social media platforms
Communication
People: Julien Deswaef, Liam Quin (minimal help), Loraine Furter (webdesign, banners etc.)
Tasks: Identify other libre graphics events and promote LGM, Timing is crucial: press releases etc, Social media, communication of the event, banners & posters, collect experiences about how to communicate the content of the conference, webdesign program (in collaboration with local team + program team) + program printout
Global organization
People (this list is from 2013 — do we need this, if so: update!): Ale Rimoldi, Camille Bissuel, Dave Crossland, Femke Snelting, Hong-Phuc, Jon Nordby, Louis Desjardins, Maria Leandro, Mario Behling, Øyvind Kolås, Timothée Giet
Tasks: ?
Libre Graphics Meeting 2015
Preparation notes: lgm2015-latest
Libre Graphics Meeting 2014
Global organization:
- Ale Rimoldi
- Camille Bissuel
- Dave Crossland
- Femke Snelting
- Hong-Phuc
- Jon Nordby
- Louis Desjardins
- Maria Leandro
- Mario Behling
- Øyvind Kolås
- Timothée Giet
Content
Make sure we have the right presentations, workshops, people.
- Ale Rimoldi
- Aleksandre Prokoudine
- Femke Snelting
- Jon Nordby
- Øyvind Kolås
Infrastructure
Make sure we have working website,internal communication tool, access to social media accounts.
- Ale Rimoldi
- Camille Bissuel
Marketing
Website content, Social media, Press release
- Hong-Phuc
- Maria Leandro
- Mario Behling
Sponsorship
Secure money for the event.
- Louis Desjardins
- (Nathan)
Travelassistance
Make sure people who want to come, can come.
- Mario Behling
LGM 2015
Keeping the organization of the LGM 2015 on schedule.
- Louis Desjardins